Recruitment

Candidates go quiet, then they go elsewhere.

Pidgy is an AI email assistant for recruiters. It sorts the desk inbox before you open it, counts the days since a candidate or a hiring manager last heard from you, drafts the follow-up in your words, and turns what a client promised in a thread into work you can see.

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Gmail and OutlookYou click sendEU data residency

Today 4 of 18 done

Good morning.

Tuesday, 17 March

8 waiting on you·37 waiting on others·Three offers out

FocusWaiting
CDCandidate has a competing offer, decides Thursday1dDecides Thursday
HMHiring manager, interview feedback, still nothing9dCandidate cooling
CDSigned contract returned, data engineer1dReturned
CLClient asked for two more profiles2dReply
131 replies drafted · 26 stale follow-ups · 396 to triage

Illustrative data from no real agency

A working week, on average

EmailThe actual work
120+

business emails a day, per person. Perhaps six change what you do.

Radicati Group, Email Statistics Report
23 min

to get back to what you were doing after one interruption.

Mark, Gudith and Klocke, UC Irvine, 2008
28%

of the working week goes to email, before any real work is opened.

McKinsey Global Institute, The social economy, 2012

The candidate was interested on Monday.

By Thursday the hiring manager still has not sent feedback. By the following Monday the candidate has accepted somewhere else, politely, in a two line email you find on Wednesday.

It is that nothing counts the days on either side: since the candidate last heard from you, or since you asked the client for feedback. Four hundred a day, and the placement that goes wrong is the one nobody chased in writing.

Pidgy does not place people.

Four things it does before you have opened anything.

NLSalary survey, engineering, 2026Newsletter
JBJob board: your posting expiresNotification
Candidate has a competing offer, decides Thursday ~10mDecides ThursdayData engineer, Antwerp
Hiring manager, interview feedback, still nothing ~3m9 days waitingCandidate cooling
RNATS release notes: interview schedulingNotification
WBWebinar: employer brandingNewsletter

You only see what matters

Four hundred a day on a busy desk, and the ones that matter are the ones with a candidate deciding behind them.

Hiring manager, VerhaegheInterview feedback, asked twice9dFollow up
Candidate, De SmetAvailability for second round3dFollow up
Client, HRSigned terms of business1dToo soon
Follow up · Hiring manager, VerhaegheDrafted

Dear Tom, a short reminder about feedback on Lore De Smet, interviewed on the 8th. She has another process running and I would like to keep her warm. A sentence is enough for now.

SendReady when you are

Follow-ups sorted for you

Which candidate has not heard from you, which hiring manager owes feedback, how many days, and the follow-up already written in your words. You press send.

LDFrom Lore De SmetCandidate, data engineer · this morning

Update on my side

Thanks for checking in. I have received an offer from another company and need to answer them by Thursday. I would still prefer the Antwerp role if it moves. Is there any news on the second round?

Chase Verhaeghe for feedback
Get the Antwerp second round scheduled before Lore's Thursday deadlineBefore ThursdayLore De SmetData engineer, Antwerp
Two more profiles for the client
Contract returned, data engineer

Emails become tasks

Who is asking, what for, and by when, lifted out of the candidate's email and put on the list with the deadline and the role attached.

CDCV and portfolio, De SmetCandidate
HMInterview feedback requestClient
CLTerms of business, signedContract
CDSigned contract, data engineerCandidate
INInvoice, placement feeInvoice
NLSalary surveyNewsletter

Emails categorised for you

Candidates, clients, contracts, invoices, job boards, surveys. Labelled on arrival, so the signed terms are one click, not a search.

Illustrative data from no real agency

And then the rest of the day.

Four more things Pidgy does between an email landing and the placement being made.

  1. Contacts

    You already know who never answers. Now you can prove it.

    Every candidate and every hiring manager becomes a contact, with how long they usually take, how often they opened the conversation, and what is outstanding. The client who takes nine days on feedback shows up as a number before you send them the next shortlist.

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    TV
    Tom VerhaegheHiring manager, client
    Usually replies in8 days
    Answered first1 of 11
    Open with him2

    Who replied first

    YouFeedback, second ask13 Mar
    YouFeedback on De Smet8 Mar
    TVInterview slots2 Mar
  2. Replies

    Three ways to answer it. Or your own words.

    Every thread that needs a reply gets three, and they are the three things you would most plausibly say back given what the candidate or the client asked.

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    Reply to Lore De Smet

    “I have received an offer from another company and need to answer them by Thursday. Is there any news on the second round?” Lore De Smet, this morning

    Three likely answers click one

    Commit to a date
    Ask what would make her wait
    Be honest about the client
    Write it yourselfAlways available
    Selected draft Edit

    Dear Lore, thank you for telling me. I will have a second round date from Antwerp by tomorrow noon, and I am asking them for Wednesday. If they cannot do that, I will tell you straight so you can decide with full information.

    SendYou press it
  3. Ask Pidgy

    Or just ask it.

    “Which candidates have not heard from us this week?” is a question you answer today from the ATS and a feeling.

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    Ask Pidgy

    Which candidates have not heard from us this week?

    Pidgy

    Three of twelve in process. The one with a deadline:

    Update on my side · Lore De SmetShe wrote this morning · competing offer, decides ThursdayOpen
    JMJonas runs the Antwerp desk. Hand him the escalation?Delegate
    Ask anything about your mailbox→
  4. Plan mode

    Your day on one side, the work on the other.

    Plan mode puts your interview calendar next to the tasks Pidgy pulled out of your mail. You drag one into the other, and a week with three offers closing in it looks that way on Monday.

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    Plan mode click a task

    Unscheduled

    Escalate Verhaeghe for a second round date10m
    Two more profiles for the client1h
    Availability, De Smet second round5m

    Wednesday

    Client intake, Leuven
    Drop a task here
    Interview, front-end developer
    Drop a task here
    Desk meeting
    Wednesday has two free hours. Three tasks want them.

Illustrative data from no real agency

Before you let anything near a client mailbox.

You click send

Pidgy drafts. It has no permission to send on your behalf, and there is no setting that grants one.

Hosted in the EU

Data residency in the EU, scoped per mailbox, DPA on request. Export or purge whenever you want.

It never deletes

Nothing is archived, moved, marked read or thrown away. Your mailbox is exactly where you left it.

Never trains on you

Correspondence builds your lists and your drafts. It is never used to train a model, ours or anyone else's.

Questions recruiters ask

What does it cost?+

Per mailbox, monthly. Every account starts with a 7-day free trial. The trial needs no credit card.

Does it replace our ATS?+

It replaces the part nobody keeps up to date: who was asked what, when, and whether they answered. Pipelines, stages and compliance stay in the ATS.

Candidates message on LinkedIn and WhatsApp. Does it see that?+

No, by design. Pidgy reads the mailbox and nothing else. What it does see is every candidate who wrote after an interview and did not get an answer.

What can it see, exactly?+

The desk mailboxes you connect, and only those. The ATS, the job boards and anything on a phone are invisible to it.

Is candidate data used to train a model?+

No. Processing happens in the EU, scoped to the mailboxes you connect, under a data processing agreement we sign.

Does it work in Dutch, French and English?+

Yes. It reads mixed language mailboxes and drafts in the language of the thread, which across a candidate pool is all three.

Try Pidgy on your own inbox.

Pidgy is open to everyone. If recruitment is your trade, start a 7-day free trial, with no credit card needed.

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