Email attachments are insecure and capped; consumer tools put your data on their servers. Here is how secure, branded, EU-hosted file sharing works, and how it compares.
For client work, the two default ways to move files both fall short. Email attachments are insecure, uncontrollable and capped at around 25 MB. Consumer tools like WeTransfer are easy but put your data on their servers, under their brand, with no real audit trail or guaranteed EU residency. Alkmist Share Space gives you the same drag-and-drop simplicity, but branded to your firm, AES-256 encrypted, EU-hosted, ISO 27001 certified, with an exportable audit trail, built for regulated professional work.
Four reasons regulated teams move client files into a dedicated space.
Attachments are not protected once delivered, cannot be expired or revoked, and stop at roughly 25 MB, so sensitive files end up on consumer tools or personal drives.
Consumer transfer tools are easy, but the client uploads to wetransfer.com, not to you. Your data sits on their servers, there is no real audit trail, and EU data sovereignty is not guaranteed.
A random consumer URL invites doubt. When a client uploads to files.yourfirm.com instead, they trust you, which lifts completion and reduces back-and-forth.
Audit, accounting, legal and tax treat a file like confidential evidence. That means encryption, access control, EU residency and an exportable audit trail, none of which email or WeTransfer fully provide.
The differences that matter for confidential, client-facing work.
| Capability | Email attachment | WeTransfer | Alkmist Share Space |
|---|---|---|---|
| Encryption | Connection only | In transit | AES-256 at rest and in transit |
| Max file size | ~25 MB | 2 GB (free) | 5 GB per file |
| Branding | None | WeTransfer's | Your brand and domain |
| Data residency | Provider default | Not guaranteed EU | EU-hosted, GDPR |
| Client account | N/A | Not required | Not required (dropzone) |
| Expiry & password | No | Limited | 7/30 days or indefinite, optional password |
| Audit trail | None | Minimal | Full, exportable log |
| AI training on data | Varies | Varies | Never |
The four things consumer tools trade away for ease.
Every link, email and upload page carries your logo, colours and domain. Clients trust you, not a third-party tool, which is a small shift that changes how professional the firm feels.
Every action is logged with timestamps and IPs, and exportable as a compliance report, so you can answer auditors and regulators in one click.
Files are hosted in the EU, GDPR-aligned and ISO 27001 certified, and never used to train AI, which is the standard regulated client work expects.
Drag, drop, send or request, with encryption, expiry and screening applied automatically, so security does not slow anyone down.
More on fixing email for professional client work.
Alkmist Share Space is the GDPR-compliant, EU-hosted alternative to email and WeTransfer: encrypted, branded, audit-trailed. Start secure sharing or book a demo.